Portrait Session Agreement

Thank You for Reserving Your Session

Every portrait session is unique, and Dana will work with you personally to choose the best date and time. Please print or screenshot this page for your records. This agreement ensures clear communication and a positive experience for all parties.

 

Booking & Payment

A non-refundable $500 deposit is required to reserve Dana Siles Photographer (the “Photographer”) for portrait sessions. The balance is due on the day of the session. If payments are late or the session date changes, the Photographer may retain deposits and/or require an additional deposit for a rescheduled session. Deposits are transferable.

Services

The Photographer’s services are personal and unique; obligations cannot be assigned without Client consent. If unforeseen circumstances prevent the Photographer from attending, she will make reasonable efforts to provide a comparable photographer at no additional cost. All conditions and fees of this agreement will apply. If no replacement is available, prior payments will be refunded.

The Photographer will use all reasonable efforts to fulfill the required services and warrants that all services will be performed in a professional manner, in accordance with industry standards. The Client agrees to indemnify and hold the Photographer harmless for any third-party claim.

Photos are delivered 1–4 weeks after the session:

  • Proofs: Lightly edited proofs with medium “Proof” watermark

  • Dana’s Selects: Fully edited images with small logo watermark

Prints are paid in full at the time of ordering, and albums require a 50% deposit with the full balance due before delivery. Production timelines are 2–8 weeks for prints and 2–4 months for albums.

Copyright & Usage

Negatives and high-resolution JPG files are not automatically included with portrait photography services. All negatives and high-resolution files remain the Photographer’s property until the Transfer Date, which occurs when:

  • The Client purchases prints or a complete Heirloom Album valued at $1,500 or more, or

  • The Client purchases high-resolution JPG files in lieu of an album or prints, with access provided via their online gallery.

After the Transfer Date, Clients may reproduce photos from high-resolution JPG files for personal use. Social media sharing must include the Photographer’s watermark. Unauthorized commercial use is prohibited. The Photographer retains copyright of all images and may use them for portfolio, editorial, social media, advertising, or other promotional purposes.

Additional Terms

  • Travel beyond 90 miles of Providence, RI (or 60 miles from Armonk, NY on select dates) may require accommodations and/or a mileage fee of $1 per mile.

  • Rhode Island Sales Tax (7%) applies to all purchases. Payment is accepted via personal or business check, PayPal (4% processing fee), or wire transfer ($15 fee). Returned checks incur a $25 fee.

  • The Photographer’s liability for events beyond her control is limited to the return of payments received or a reshoot if agreed upon.

  • Prices quoted for services, albums, negatives, and prints will stay in effect for up to six months after the shoot date. After six months, services, albums, negatives, and print prices are subject to change.

 

After accepting the agreement, you’ll be directed to submit your 50% deposit. Dana will then reach out personally to finalize your date and time.

 
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